Privacy Policy

Premier Dental Care
Effective Date: Thursday February 26th, 2026
Last Updated: Thursday February 26th, 2026

1. Introduction

Premier Dental Care (“we,” “our,” or “us”) is committed to protecting the privacy and security of your personal and health information. This Privacy Policy describes how we collect, use, disclose, and safeguard information through our website and in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable District of Columbia laws.

This policy applies to information collected through our website, online forms, appointment requests, patient portals, and other electronic communications.

2. Protected Health Information (PHI)

Under HIPAA, Protected Health Information (PHI) includes individually identifiable health information that relates to:

  • Your past, present, or future physical or mental health condition
  • The provision of healthcare services
  • Payment for healthcare services

We maintain the privacy and security of PHI as required by federal law.

3. Information We Collect

A. Information You Provide

We may collect the following information when you:

  • Request an appointment
  • Complete patient intake forms
  • Submit insurance information
  • Contact us through the website
  • Access a patient portal

This may include:

  • Name
  • Address
  • Email address
  • Phone number
  • Date of birth
  • Insurance details
  • Medical and dental history

B. Automatically Collected Information

When you visit our website, we may collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Date and time of visit

This information is used for security, analytics, and website improvement purposes.

4. How We Use Your Information

We use your information for the following purposes:

Treatment

To provide dental care services and communicate with other healthcare providers involved in your care.

Payment

To bill and collect payment from you or your insurance provider.

Healthcare Operations

To manage our practice, improve services, conduct internal quality assessments, and comply with legal obligations.

Website Communication

To respond to inquiries, confirm appointments, and provide requested information.

We do not sell or rent your personal or health information.

5. HIPAA Compliance & Safeguards

We implement administrative, technical, and physical safeguards to protect your PHI, including:

  • Secure hosting environments
  • SSL encryption for data transmission
  • Access controls and password protection
  • Staff training on HIPAA compliance
  • Secure storage of electronic records
  • Business Associate Agreements (BAAs) with third-party vendors when required

6. Third-Party Services

We may use third-party service providers for:

  • Website hosting
  • Appointment scheduling software
  • Payment processing
  • Email communications
  • Electronic health records (EHR) systems

Where required by HIPAA, we enter into Business Associate Agreements with these vendors to ensure protection of PHI.

7. Patient Rights Under HIPAA

You have the right to:

  • Access your medical records
  • Request corrections to your records
  • Request confidential communications
  • Request restrictions on certain uses or disclosures
  • Receive an accounting of disclosures
  • Receive a paper copy of our Notice of Privacy Practices

To exercise these rights, contact us at the information provided below.

8. Cookies and Tracking Technologies

Our website may use cookies to enhance user experience and analyze website traffic. Cookies do not collect medical records unless voluntarily submitted by you through a secure form.

You may adjust your browser settings to disable cookies.

9. Data Security

We use reasonable and appropriate security measures to protect your information. However, no electronic transmission or storage system is 100% secure. If a data breach occurs affecting your PHI, we will notify you as required by law.

10. Children’s Privacy

Our website is not directed toward children under the age of 13 without parental consent. We comply with applicable federal and District of Columbia laws regarding minors’ health information.

11. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.

12. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact:

Premier Dental Care
405 Butternut St NW,
Washington, DC 20012
Phone: (202) 723-2400
Email: officemanager@takomadentist.com

You may also file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated.